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|
Constitution of the SAOUG
| 1. |
The Group is called the Southern African Online User Group, hereinafter called "the Group". |
|
| 2. |
The Group aims to promote the development and use of online and other computerised information retrieval
systems. |
|
| 3. |
Specific aims and functions of the Group include: |
| 3.1. |
the provision of a forum, for users of online and other computerised information retrieval systems,
to exchange experience and express alternative views. Activities aimed at promoting
communication and co-operation between members of the Group include: |
| 3.1.1. |
meetings to exchange experience in particular subject areas. |
| 3.1.2. |
seminars on broader issues related to computerised information retrieval. |
| 3.1.3. |
workshops to solve specific problems related to computerised information retrieval. |
| 3.1.4. |
the publication of a regular newsletter (Online User News) to: |
| 3.1.4.1 |
disseminate information on systems, databases, data communication, meetings and training. |
| 3.1.4.2 |
serve as a
medium in which experiences and problems are shared. |
| 3.1.4.3 |
act as a
vehicle for the expression of members' opinions on all aspects of online and other
computerised information retrieval systems. |
| 3.2. |
the promotion, co-ordination and standardisation of training in the user of online and other computerised
information retrieval systems. This includes: |
| 3.2.1. |
training in the use of
specific systems. |
| 3.2.2. |
training in the use of
specific databases. |
| 3.3. |
the
representation of members of the Group in dealings with: |
| 3.3.1. |
online systems operators
(vendors). |
| 3.3.2. |
database suppliers. |
| 3.3.3. |
data communication
authorities. |
| 3.3.4. |
terminal equipment
suppliers. |
| 3.3.5. |
other official, professional
and commercial organisations, both national and international. |
| 3.4. |
the monitoring
of new developments in information technology (including computer technology and data
communication technology) for possible application to online and other computerised
information retrieval systems. |
|
| 4. |
Membership is
open to any individual or Organisation with an interest in online or other computerised
information systems. The Group shall have the following categories of membership : |
| 4.1. |
personal member |
| 4.2. |
corporate member (maximum number of persons = 3 - 1 newsletter) |
| 4.2.1. |
a person or organisation is
admitted as a member of the Group on payment of the annual membership fee. |
| 4.2.2. |
a person or organisation
remains a member of the Group until resignation or non-payment of the membership fee. |
| 4.2.3. |
annual membership fees,
which fall due on 1 April, are determined by the Executive Committee. |
|
| 5. |
The activities
of the Group are directed by an Executive Committee elected, for a period of two years, by
the members. |
| 5.1. |
the Executive
Committee consists of the Chairman, Honorary Treasurer, Honorary Secretary, the Newsletter
Editor and three other Committee Members. |
| 5.2. |
four members of
the Executive Committee form a quorum. |
| 5.3. |
vacancies are
appointed by the Executive Committee. |
| 5.4. |
the Executive
Committee may co-opt members to serve on the Committee as needs dictate. |
| 5.5. |
the outgoing
Chairperson shall serve on the Committee for a further two years of office in an ex-office
capacity. |
|
| 6. |
The Group can
only be dissolved at a Special General Meeting, called for that purpose with prior notice
given, by two thirds (2/3) of the paid-up membership of the Association present in person
or by proxy. |
| 6.1. |
a proposal to
dissolve the Group, with full reasons in writing for the proposal, may be made to the
Executive Committee by a group of no fewer than two thirds (2/3) of the paid-up members.
The proposal is to include the name, address and signature of each of the proposers. |
| 6.2. |
the Executive
Committee shall within 60 days of making or receiving such proposal to dissolve, circulate
the same together with the reasons, to all the paidup members of the Association, together
with a notice of the Special General Meeting. |
| 6.3. |
in the event of
the requisite number of votes resolving to dissolve the Group, the Special General Meeting
shall also decide on the disposal of all assets and monies after the debts and liabilities
have been settled, provided remain |
| 6.3.1. |
that any Organisation or
body nominated to receive such assets and monies should have the same or similar aims,
objectives or philosophies as the Group. |
|
|
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